PaperStream Capture: The power of automation for more efficient workflows
For organisations using RICOH branded scanners, who need a more efficient way to capture information.
PaperStream Capture makes it easy to automate the batch capture process and distribute the resulting images and data, helping organisations to build more streamlined and economical digital workflows.
Feature Summary
Automate Routines
Streamline and automate workflows to boost organisational productivity.
Automatic Image Quality Check
Enables faster quality control by highlighting any potential quality issues to review.
Assisted Scan
Supports rapid quality resolution by allowing the operator to visually choose the best replacement image without needing to learn or manipulate advanced driver settings.
Automated separation, sorting & release
Zonal OCR, patch code and barcode recognition capabilities enable automated separating, sorting and release of captured documents and data.
Data extraction including MRZ recognition
PaperStream Capture can extract metadata from documents for accelerated data processing and archiving. MRZ recognition also makes this possible for passports and ID cards.
Easy Operation
Simple‑to‑create, easy‑to‑use profiles for more efficient capture operations.
Quick profile creation
Creating profiles is fast and easy, as is ad‑hoc modification.
Simple, Profile driven operation
Enables users to initiate Scan/Extract/Validate/Release activities with a single touch.
Leverage PaperStream IP functionality
PaperStream Capture seamlessly integrates with PaperStream IP, leveraging its functionality to make the entire image capture process more efficient.
Swift validation of images and data
PaperStream Capture’s all‑in‑one post‑scan review window ensures fast validation of scanned images and data.
Batch Manager
Suspend, review and resume batches simply and easily for increased efficiency.
Technical Specifications
| PaperStream Capture | PaperStream Capture Pro | PaperStream Capture Pro Premium | |
| Supported Scanners | |||
| Workgroup | SP-1120N / SP-1125N / SP-1130N / SP-1425 / fi-70F / fi-800R / fi-8040 / fi-8150 / fi-8170 / fi-8250 / fi-8270 / fi-7300NX |
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| Departmental | fi-8190 / fi-8290 / fi-7460 / fi-7480 |
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| Production | fi-7600 / fi-7700S / fi-7700 / fi-7800 / fi-7900 / fi-8820 / fi-8930 / fi-8950 | ||
| Discontinued Models | fi-65F / fi-7030 / fi-7140 / fi-7240 / fi-7160 / fi-7260 / fi-7180 / fi-7280 | ||
| 3rd Party Scanner Models | N/A | TWAIN compatible scanners / multifunction devices (A4-size or smaller) | All TWAIN compatible scanners / multifunction devices |
| Supported OCR Languages (Printed characters)*1 | English, German, French, Italian, Spanish, Dutch, Polish, Portuguese (Portugal/Brazil), Russian, Arabic, Czech, Danish, Greek, Hebrew, Hungarian, Norwegian, Romanian, Swedish, Turkish, Ukrainian, Chinese (Simplified/Traditional), Indonesian, Japanese, Korean, Thai, Vietnamese. | ||
| Supported OCS Languages (Handwritten non-cursive text)*2 | N/A | English, German, French, Italian, Spanish, Japanese | |
| Scanner Driver | PaperStream IP TWAIN PaperStream IP ISIS | PaperStream IP TWAIN | PaperStream IP TWAIN |
| Documents Separation Methods | Blank page (single /duplex) Specified page numbers Zonal OCR*3 Patch code Barcode (1D /2D) Press Ctrl Specific document (Automatic Profile Selection) |
Blank page (single /duplex) Specified page numbers Zonal OCR*3 Patch code Barcode (1D /2D) Press Ctrl Specific document (Automatic Profile Selection) File name |
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| Save-to Destinations | Local Folder Network folder SharePoint SharePoint Online FTP SFTP /FTPs Link to Application |
Folder Network folder SharePoint SharePoint Online FTP SFTP /FTPs E-mail (via e-mail application) Printer Box*4 DocuWare*4 Link to Application |
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| Optional*5 | Cloud services: Microsoft OneDrive, Dropbox, Google Drive E-mail: via SMTP server Internet FAX: via SMTP server |
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| Output File-types | Bitmap (BMP), TIFF, Multi‑TIFF, JPEG, JPEG 2000, PNG, PDF, Searchable PDF*3, PDF/A, Word*3, Excel*3, PowerPoint*3, RTF*3 |
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| Output Index File | CSV, TXT, XML |
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| Metadata (Per Page) | Barcode (1D / 2D) Zonal OCR*3 Passport ID Card (TD1 and TD2) |
Barcode (1D / 2D) Zonal OCR*3 Manual Entry System Choice List Database Autofill Combination Split JSON Parsing JSON Value Passport ID Card (TD1 and TD2) |
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| Metadata (Per Form) | Barcode (1D / 2D) Zonal OCR (Printed letters) |
Barcode (1D / 2D) Zonal OCR (Printed letters/ Handwritten non-cursive text) Check box |
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| Metadata Fields (Max. Supported Per Page) | 20 |
Easy Setup: 20 |
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| Metadata Fields (Max. Supported Per Form) | 1 | 100 | |
| Data Extraction Forms (Maximum supported number) |
Easy Setup: 1
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| Indexing | Per Page | Per Page, Per Document, Per Form | |
| Field Rule | N/A | YES | |
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Form Registration (Maximum supported number) |
1,000 forms |
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| Other Functions | Assisted Scan | Assisted Scan, After-Scan Correction, Multi-Station Function*7 | Assisted Scan, File Import*6, After-Scan Correction, Multi-Station Function*7 |
| PC System Requirements | |||
| Supported Operating System |
Windows 11
Windows 10
Windows Server 2022
Windows Server 2019
Windows Server 2016
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Microsoft .NET Framework /
Internet Information Services
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NET Framework 4.7.2 or later |
.NET Framework 4.7.2 or later
Microsoft Internet Information Services (IIS) 10.0 or later
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| CPU*8 |
Intel Core i5 (8th generation or later), 2.5 GHz or higher
AMD Ryzen 5 (2000 series or later), 2.5 GHz or higher
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| Installed RAM*8 |
Minimum: 4 GB
Recommended: 8 GB or higher
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| Display Resolution |
Minimum: 1200 × 800 pixels
Recommended: 1920 × 1080 Pixels or higher
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Available Storage Space |
10 GB or more*9 | ||
- Available OCR languages when using third party scanners. English, French, Spanish, German, Italian, and Japanese.
- OCR for handwritten non-cursive text is not supported on Windows 10 (32-bit).
- Features not available when using a third party scanner.
- Available when applicable connectors are installed.
- Available when PaperStream Connector Option is installed.
- Available with the optional "PaperStream Capture Pro File Import".
- To configure a multi‑station environment, you must install at least two stations in total: one PaperStream Capture Pro Scan Station and at least one additional Scan Station or QC/Index Station.
- The scanner may not operate or scanning speeds may be reduced if recommendations on CPU and Installed RAM are not met.
- Sufficient storage space is required for saving scanned images.
Trademarks